HOA Financial Accounting

Business-keepers Consulting proudly serves community living residents and property managers who work with HOAs. We relieve the accounting burden so that the HOA and/or PM can focus on more important issues.

• Billing to all owners with all billing questions being directed to us
• Receipt and deposit of all payments (including pick up at association PO Box)
• Bill paying with signatures as board designates
• Monthly financial statements for the board and annual information to the CPA.
• Explanation of the statements in layman terms
• Budget and Reserve Assistance (within the scope of Davis-Stirling)
• Distribution of annual budget with statements
• Attendance of board meetings, based on schedule
• 1099s for independent contractors (gardeners, pool service)
• Payroll and related returns

 

We provide no property management services, just bookkeeping services. We work in harmony with self-governed HOAs, PMs, and CPAs.

We welcome the opportunity to submit a proposal to your homeowner association board for consideration.

Call Us: 714-KEY-8-KEY

Accounting & Bookkeeping

Having accurate financial statements is critical to making financial decisions about your business. The processing of Sales, writing checks, recording deposits must be maintained on a regular basis in order to know where you stand with your cash flow. Business-keepers provides bookkeeping services to maintain your records on a timely basis. We can also oversee your own inputting and reconcile your bank accounts on a monthly, quarterly, or annual basis.

The accounting services we offer are not the same as a Certified Public Accountant, however we can bring your records right up through to the financial statements, thus making it easy to turn the statements over to your CPA for final income tax preparation. Business-keepers also prepare Sales Tax and Property Tax (571-L) statements, along with the other miscellaneous government reports that come due throughout the year.

Accounts Receivable/Payable

Maintaining your Accounts Receivable and Accounts Payable can be a very time consuming process. Business-keepers can help you with these duties. Properly recording your Sales and receiving monies from your clients allows you the cash flow needed to pay your company’s bills. Paying your company’s bills on time can maintain your business’s credit and avoid late payment fees. Business-keepers will keep track of you’re A/R and A/P on a regular basis determined by the client’s needs, or review the processes to insure proper and timely applications. Either way that best fits our client’s agenda is the way that business-keepers do business.

Budgeting

This is a form of accounting that is often overlooked in a for-profit business. Business-keepers believe that every company should have a budget and strive to maintain it. Business-keepers will help your business create a viable budget (if you don’t already have one), maintain your business within the budget, and look towards the future past the budget.

 

Office Management

Running an office is time consuming and undervalued. Business-keepers can train on (or maintain for you) your company’s Quickbooks Pro data and office management system. Having a well organized office, using accounting software effectively, and creating an efficient paper flow will ensure the accounting and management needs of your business are fully met.

Training & Development

We offer training existing staff or newly hired staff on the basics of bookkeeping, accounting principles, and Quickbooks Pro software. Not only is our training helpful in navigating through Quickbooks, but we also gives the employees the basic theories of what the software is thinking and how to understand the big-picture of accounting in general. We help the employer, our client, create a productive working relationship with the company’s bookkeeper (or accounting department) for optimal results.

Payroll

Business-keepers stays abreast of payroll tax laws and works hand in hand with outside payroll services, such as Paychex, to help the client understand their company’s payroll reports and how they flow into their accounting system.

Office Management

We can organize and manage a company's office or train you or a staff to handle these duties. Every efficient office needs to have a filing system, proper labeling, and a means to retrieve data in a convenient manner. We will set up a system (or manage an existing one) and ensure it is maintained properly so that you can find that important document when you need it.